Roman Catholic Diocese of Phoenix

Catholic Schools Office

School Administrative Assistant

Our Lady of the Lake Catholic School; Lake Havasu City, AZ

POSITION TITLE:               School Administrative Assistant

Grade:                  Grades K-3 (possible mixed grade levels)

Supervisor:         Pastor or Designee and Principal

OVERVIEW:

Must be a self-directed administrative professional ready to oversee the front office and manage all aspects of communication with parents, students, staff and the parish community. 

MINIMUM QUALIFICTIONS

• Knowledge of basic philosophy of Catholic Education
• Excellent communication and interpersonal skills
• Ability to organize, prioritize tasks, work independently and meet deadlines
• Ability to work with other members of the staff as a team player
• Ability to use word processing, spreadsheets, and database programs (Access, Excel, Word, Publisher) and ability to learn new software
• Positive attitude in greeting people by phone or in person
• Excellent written and verbal skills
• Must be a practicing Catholic
• Must have AZ Fingerprint Clearance Card
• Must have Safe Environment Training
• Bilingual helpful but not required

RESPONSIBILITIES

• Coordinates school registration process and paperwork for all students
• Collection and retention of school records maintaining confidentiality of all records and school matters
• Collection and checking of immunization records
• Maintains daily attendance records and monitors student attendance
• Coordinates office and educational supplies
• Collects timecards and signatures and delivers for payroll in a timely manner
• Coordinates sign in and sign out of students by parents from the front office
• Effectively answers questions by parents and public regarding the school, policies, and procedures
• Coordinates and purchases any food or other items for special events - may be asked to assist with set up of such
• Performs any other job-related duties as requested by the Pastor, designee, or lead teacher
• Assists teachers in preparation of materials including copies, lamination, and the like
• Attends Parish Staff meetings and reports back to school personnel; provides parish with school information/plans
• Provides school staff with calendar of events, use of facilities monthly; keeps them informed of any unscheduled event that may arise in the parish
• Provides secretarial support as needed by the Lead Teacher including typing, collating or other office duties
• Calls parents when students are ill or injured to be picked up
• Safely stores any student medications according to policy
• Administers any medications to students according to policy

FINANCIAL ADMINISTRATION RESPONSIBILITIES

• Manages Student Tuition for all grade levels including Preschool, After School Care
• Accounts for and records all tuition and tax credit related information
• Takes care of billing parents, collection of tuition , delinquent letters
• submits all monies to Parish Finance Director as directed
• Coordinates annual application for Tuition Assistance through Tax Credit
• Assists parents with scholarship applications
• Coordinates food, snacks, drinks for Preschool

Shift Type            ten month

Salary Range      Per hour

Location                               Our Lady of the Lake Catholic School

Applications Deadline

February 1, 2018