Title:         Administrative Assistant to Admissions and Development

School:     Bourgade Catholic High School (BCHS)

Department:  Admissions and Development

Supervisor:     Principal

Statement of the Job:

Under the supervision of the Principal, the Administrative Assistant to Admissions and Development supports the activities of the BCHS Admissions and Development offices. The Administrative Assistant is responsible for supporting the successful execution of admissions, development, and marketing events from inception to completion. The ideal candidate will have exceptional organizational skills; a professional demeanor; a tenacious work ethic; exceptional technological skills; outstanding customer service skills; and be bilingual in English and Spanish.

The Administrative Assistant to Admissions and Development strives to achieve the goals of Catholic education; shows evidence of knowledge of the Catholic philosophy of education; promotes gospel values and Catholic moral teaching; upholds the doctrinal teachings of the Catholic Church; provides opportunities for students to be prepared for life in today’s Church and society.

Duties of the Job:  

• Support the production of BCHS publications (digital and print)
• Support the implementation of marketing campaigns
• Ensure the consistency of BC branding
• Organize multimedia projects and requests
• Operationalize marketing and development strategies to increase Bourgade Catholic’s visibility and increase student enrollment, retention, and alumni engagement
• Approve social media content and postings based on established school and diocesan guidelines
• Manage the alumni & donor databases
• Follow up on contacts made by the Admissions and Development offices to cultivate ongoing relationships with prospective students, alumni, donors, and community partners. 
• Maintain the integrity and confidentiality of data
• Help coordinate events and presentations for the Admissions and Development offices 
• Work with the Directors of Admissions and Development to ensure accuracy of information for donor contacts, biographies, meetings, gift entries, and acknowledgments
• Maintain a working knowledge of the school’s application and admissions processes
• Assist the Director of Admissions and Director of Development with clerical and data management tasks as needed 
• Coordinate mailings and managing incoming and outgoing mail 
• Maintain open communication with the admissions and development team
• Be willing to work periodic evening and weekend events
• Perform other related duties as assigned by the Principal or Directors of Admissions and Development

Job Qualifications:  

• An entrepreneurial spirit that thrives in a start-up environment 
• Positive, “can-do” attitude and desire to help the community 
• Experience in progressively challenging marketing and fundraising roles with demonstrated success in achieving goals 
• Strong operational and clerical skills with exceptional attention to detail 
• Experience in managing the “back end” of social media platforms
• Exemplary verbal and written communication skills. 
• Five years of professional experience in a similar work environment 
• Proficient in MS Office Suite, Google apps, social media platforms
• Prior experience in CRM management preferred
• Prior experience in event management and coordination
• Must be bilingual in English and Spanish

Additional Job Responsibilities: 

• Be an exemplary ambassador for Bourgade Catholic High School
• Set tone for a professional office environment
• Maintain a good working relationship with all faculty, staff, and administration
• Perform duties as assigned for emergency procedures
• Perform other related duties as assigned by Principal or Directors of Admissions or Development