OUR LADY OF MT. CARMEL ROMAN CATHOLIC PARISH TEMPE 

2121 S. RURAL ROAD 

TEMPE, AZ 85282 

Phone: 480-967-8791 Fax: 480-967-4919 

 

JOB DESCRIPTION

 

Job Title:       School Tuition and Scholarship Coordinator

Department:  Finance Department   

Supervisor:   Parish Business Manager

Position Summary and Expectations 

This position reports directly to the Parish Business Manager in collaboration with the School Principal and falls under the Parish Finance Department. The position assists with managing the school tuition collection and scholarship coordination.

The School Tuition and Scholarship Coordinator is responsible for the timely collection of school tuition and accurate input and reporting of all school finances to the Parish Business Manager so as to be reported to the Finance Council monthly. The Coordinator must adhere to the Diocese of Phoenix accounting standards and the policies and procedures manual.  

The School Tuition and Scholarship Coordinator works with School Tuition Organizations, the Arizona Dept. of Education, and ClassWallet to facilitate tuition payments and collection. The Coordinator must communicate and follow up with parents and respond to the different organizations working to help pay for school related expenses in a professional and timely manner. The Coordinator will increase awareness of these programs and organizations for the benefit of our school families in conjunction with the Development Director. 

All Diocesan employees represent the Roman Catholic Church and are expected to conduct themselves according to the goals and mission of the Church in performing their work. It is preferred that the Coordinator be a faithful and practicing Catholic. The Coordinator is also expected to collaborate closely with the pastor, pastoral council, and school administration in fostering and developing financial policies that help drive our mission as a school and Church.

Primary Objectives 

• Ensure timely collection of tuition.
• Work to educate all school families and stakeholders on the importance of adhering to defined school policies related to tuition
• Communicate with parents regarding finances and tuition. 
• Seek to work together as a community united and drive a positive work environment. 

Duties 

• Report timely and accurately accounts receivables and expense items in           Shelby/FACTS; complete monthly FACTS reporting in a timely manner. 
• Assist with bank transfers, Auto Pay charges, and communicate with compassion during collection efforts on past due accounts.
• Update stakeholders on the parish, school, and preschool on progress of financial   reporting and account updates.
• Communicate and work with all vendors doing business with the parish.
• Facilitate working relationships that are positive with all scholarship tuition organizations.
• Establish a collaborative relationship with parents and key school staff to drive the use of scholarships to help our community.
• Manage STO and ClassWallet payments and refunds.

 

       General Duties

• Attend and actively participate at parish staff meetings and events. 
• Keep open lines of communication with other members of the parish staff and church community regarding any items of concern or interest. 
• Develop working relationships with members of the Finance Department and volunteers so as to provide exceptional financial related service and expertise. 
• Understand the role of parish finances in the lives of our parish community. 
• Adhere to the policies and guidelines of the employee handbook and Diocese of Phoenix Financial Procedures/SET procedures/Benefits Guide. 
• Complete any other duties deemed necessary by the Pastor, Principal or Parish Business Manager

Position Specifications

• Demonstrate capability to carry out administrative and bookkeeping duties in a timely fashion, utilizing good communication and relationship skills
• Ability to organize, multitask, work independently, set schedules and prioritize tasks in a professional and friendly manner.
• Participate in ongoing formation and educational opportunities to keep current with trends in Church related financial accountability. 
• Possess outstanding computer skills with proficiency in Microsoft Office and Google Workspace.
• Efficient in administrative paperwork and detail oriented.
• Must be flexible and willing to work occasional evenings and/or weekends.
• Exceptional organizational skills and able to meet deadlines
• Excellent verbal and written communication skills 

 

Requirements, Skills, Knowledge and/or Abilities

• Preferred Bachelor degree in Business, Finance or Accounting or equivalent work experience in a related position.
• Diocesan Safe Environment Training approved.
• Must protect the confidentiality and privacy rights of the parish, school and others at all times.