Position: Assistant Athletic Director

Reports to: Athletic Director

 

 

 

 

PURPOSE AND SCOPE:

 

Under the supervision of the Athletic Director: the assistant athletic director coordinates and administrates all athletic programs in accordance with the school philosophy and diocesan policies; promotes the existing athletic program and initiates new programs as deemed necessary by the administration of the school; assists with interviews and recommends personnel for coaching positions; meets with coaches as needed to communicate school policies, schedules, eligibility requirements, etc.; supervises the coaching staff; assists with coordinating the athletic schedule with the AIA conference needs and with the school schedule and publishes the schedule to the school community; determines and approves the usage of the athletic facilities with first priority to school groups and to outside groups as feasible; supervises all home athletic contests; coordinates the supervision of students in all areas of the gym at all times; helps foster the total personal and physical growth of the students; performs any other job-related tasks deemed necessary and/or assigned by the Athletic Director and/or Principal.

 

ESSENTIAL JOB FUNCTIONS:

• Strives to achieve the goals of Catholic education; shows evidence of knowledge of the Catholic philosophy of education; promotes gospel values and Catholic moral teaching; upholds the doctrinal teachings of the Catholic Church; provides opportunities for the students to be prepared for life in today’s Church and society.

• Assists with administering and coordinating the total athletic program in accordance with the school philosophy and diocesan policies; schedules all athletic contests in consultation with the AIA, AD, principal, and head coaches of each program; supervises all home athletic contests; conducts feasibility studies when needed in determining the addition of new sports to the athletic program and evaluate the success of these additions (documentation may be necessary to decide whether or not adding a new program is feasible); keeps the AD and principal informed of all matters related to the athletic program.

• Assists with supervising and evaluating each coach and each program annually, works with team liaisons, particularly for off-campus coaches, in conjunction with the AD; in-services and guides new coaching staff members; meets with coaches as needed before, during, and after their seasons of play to handle questions and areas of mutual concern; maintains regular communication with all members of the coaching staff, particularly off-campus coaches, via coaches mailboxes, letters, reminders, etc.

• Assists in planning for practice facilities and home game locations and manages the arrangements for the set-up and all home athletic contests (i.e., field/gym set-up, officials, scorekeepers, timers, chain gang, announcers, spotters, concessions, etc.); coordinates the procedures for securing early dismissals and overnight trips for athletic teams.

• Assists with coordinating the process for college recruiting, athletic signing days, and the student-athletic scholarship applications in conjunction with the guidance director.

• Coordinate and promote events such as team, banquets, Media Day, and team banners on campus.

• Assist as a chaperone on field trips or other travel.

• Collaborate and coordinate with SIS on discovering awards available for athletes and coaches.

• Supervise Snack Shack at sport activities and other events.

• Performs any other job-related tasks deemed necessary and/or assigned by the Athletic Director and Principal.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• May work nights and weekends.
• Must have knowledge of guidelines set by the AIA and follow all policies, procedures and regulations set therein.
• Must meet Ministry Formation Certification as required by Diocesan Policy
• Must be in good physical condition.
• Must have initiative, creativity, and problem-solving skills; use good judgment in handling different personalities and emerging situations.
• Must have ability to observe and actively listen in assessing individual student and program needs.
• Be a team player with others in your department and on campus.
• Must have proficiency in effective communication skills with both children and adults.
• Must have a positive attitude in crisis situations.
• Must have ability to work cooperatively with others as well as ability to delegate.
• Must have knowledge and understanding of child development and psychology.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; sit; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The employee must be able to stand for periods of time outside in the heat and cold. The noise level in the work environment is usually moderate. The position will require some evening and weekend hours.

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

 

EVALUATION

The performance of this position will be evaluated in accordance with the procedures developed by the Diocese of Phoenix and Notre Dame Preparatory under the direction of the President, Principal, Athletic Director.

 

TERMS OF EMPLOYMENT

Twelve-month employee (paid in 12-month contract), full-time, salaried. The Executive Committee under the guidance of the Diocese of Phoenix establishes base salaries and stipends. A schedule of mandatory days and extra responsibilities is provided prior to the start of a new school year.

 

MINIMUM QUALIFICATION

• Preferred practicing Catholic or willing to sign a Profession of Faith.
• Must have a bachelor’s degree or equivalent experience.
• Receive Safe Environment Training and signed the Code of Conduct. AZ Fingerprint clearance completed. All completed prior to the start date.